Instruction for Authors

📌 Camera-Ready Submission

This page contains instructions for authors for submitting camera-ready papers for publication in the Proceedings of 2024 IEEE International Conference on Data and Software Engineering (ICoDSE).

Important Notice

Camera-ready paper due: 21 October 2024

In order for your paper to be included in the Proceedings of 2024 IEEE International Conference on Data and Software Engineering (ICoDSE) and IEEE Xplore® you need to complete the following steps:

  1. Register for the conference with payment confirmation.
  2. Formatting and verification of the IEEE Xplore® compliance.
  3. Upload your paper and auxiliary files (documents and figures) via EasyChair.
  4. Upload your presentation video.
  5. Submit your copyright form.
  1. Conference Registration

Authors of accepted papers must guarantee that their paper will be presented at the conference. Every paper accepted for 2024 IEEE International Conference on Data and Software Engineering (ICoDSE) must have an associated registration at the full member or non-member author rate. At least one author of each accepted paper must be registered for the conference by 24 October 2024 in order for that paper to appear in the proceedings and to be scheduled for presentation.

The IEEE reserves the right to exclude or remove a paper from IEEE Xplore®️ if the paper is not presented at the conference.

For detailed information on conference registration go to the 2024 IEEE International Conference on Data and Software Engineering (ICoDSE) registration page.

  1. Formatting and IEEE Xplore® Compliance

Your accepted paper will appear on IEEE Xplore® – the IEEE Digital Library – and it is important that your submitted PDF file meets the specification for IEEE Xplore®. Failing to submit an IEEE Xplore® compatible PDF file may result in the file not being included in the conference proceedings. Please refer to the IEEE document "Simplified Requirements for Creating PDF Files for IEEE Xplore®" for more information.

Page limit

The page limit for regular (full) papers is six (6) pages. Please use the pages in full papers for addressing the comments of the reviewers, make your figures large enough to be legible, and to comply with all formatting requirements. Please note that it is not possible to purchase extra pages.

Manuscript Templates

Please format your final submission using the guidelines provided in: http://www.ieee.org/conferences_events/conferences/publishing/templates.html.

Only in case you are unable to use LaTex, other text processors may be used at your own risk. IEEE provides a template for Word in A4 size. Your final submission must follow all IEEE conference formatting requirements (e.g., font sizes, margins, and layout). Thus, check them really carefully.

Please ensure to include the following copyright details at the bottom-left of the first page of your source document:

  • For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright 
  • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 979-8-3315-0640-7/24/$31.00 ©2024 Crown 
  • For papers in which all authors are employed by the European Union, the copyright notice is: 979-8-3315-0640-7/24/$31.00 ©2024 European Union 
  • For all other papers the copyright notice is: 979-8-3315-0640-7/24/$31.00 ©2024 IEEE

Some important notes:

  1. Any running headers/footers or page-numbers must be removed, except for the copyright details.
  2. Blue-underlining for URLs and email addresses should be removed.
  3. Prepare the final manuscript with no page numbering.

IEEE PDF eXpressTM

In order to assure that all submitted PDF files are IEEE Xplore® compliant, your paper must pass format check in IEEE PDF eXpressTM.

You must use IEEE PDF eXpress™️ to generate or verify an IEEE Xplore®️ compliant PDF. We strongly recommend that all final submissions be created using the IEEE PDF eXpress™️ service. The IEEE PDF eXpress™️ service can convert your paper from a wide range of formats to IEEE Xplore®️-compatible PDFs. The service is free of charge for 2024 IEEE International Conference on Data and Software Engineering (ICoDSE) authors and can be accessed using the following information:

  1. Go to the IEEE PDF eXpress™ Login Page (https://ieee-pdf-express.org/)
  2. Select the “Create account” link.
  3. Enter the following:
    • Conference ID: 63307X
    • your email address
    • a password
  4. Continue to enter information as prompted.
  1. Paper Upload

Before uploading your paper, please:

  1. Please check that the title and abstract in EasyChair match your camera-ready paper exactly. If it is different, please send an email to 2024 IEEE International Conference on Data and Software Engineering (ICoDSE) chair (icodse@informatika.org).
  2. Please use Title Case for the paper title, i.e. capitalizing all main words.
  3. Compare all author names in EasyChair with the author list in your paper. They must be identical and in the same order.
  4. Enter all middle names/initials you prefer to use in the paper in the author profile at EasyChair as well.
  5. Ensure that special characters in the paper match the EasyChair entry.
  6. Have the PDF checked or created by IEEE PDF eXpressTM; upload the certified file returned from IEEE PDF eXpressTM into EasyChair. Please refer to the information provided in section 2.
  7. Put together the auxiliary files (Microsoft Word documents, Latex documents, figures, etc) that are necessary to build the camera ready pdf file into one zip file. Send the zip file to icodse@informatika.org. The zip file must not be corrupted and should be able to be extracted/opened properly.

This is very important because we will use the information provided in EasyChair to generate the final conference program and the table of contents for IEEE Xplore®. Please note that the abstract and title should be readable on its own and not contain any references or unexplained acronyms.

In case you need to modify the title or the abstract, you can do this through EasyChair. Changes to the list of authors, allowed only under exceptional circumstances, and have to be approved by TPC chairs. All the camera-ready papers have to be submitted via EasyChair by 21 October 2024.

  1. Presentation Video for Online Presenters

The conference will be held offline & online. For online presentation, presenters are expected to present live during the conference dates. However, in preparation for possible technical difficulties, presenters are required to upload pre-recorded presentation video. The duration for the video is max. 15 minutes. Please note that at least one author of each paper must still join the virtual conference room for live Q&A session.

  1. IEEE Copyright

All papers published at 2024 IEEE International Conference on Data and Software Engineering (ICoDSE) will be published under the delayed Open Access Model within IEEE Xplore®️. This means that the papers will be available within IEEE Xplore®️ without any charges or subscriptions after 12 months.

Therefore, authors are required to transfer the copyright of their accepted papers to IEEE. This has to be done by submitting the IEEE copyright form, with further instructions that will be emailed separately. Note that all papers will stay under IEEE Copyright.

Important Note

You must upload the camera-ready version of your paper no later than 21 October 2024. At least one of the authors should present the paper in the conference, directly or online. IEEE reserves the right to exclude a paper from distribution after the conference, including IEEE Xplore®️ Digital Library, if the paper is not presented by the author at the conference. If you fail to comply, the paper will not be published in IEEE Xplore®️.

Important Link

Please read carefully the following information on handling non-presented papers.

http://www.ieee.org/conferences_events/conferences/organizers/handling_nonpresented_papers.html

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