📌 Camera-Ready Submission

This page provides instructions for authors to submit camera-ready papers for publication in the Proceedings of the 2026 IEEE International Conference on Data and Software Engineering (ICoDSE).

Important Notice

Camera-ready paper  submission deadline: September 21, 2026

In order for your paper to be included in the Proceedings of 2026 IEEE International Conference on Data and Software Engineering (ICoDSE) and IEEE Xplore®️, author must complete all the following steps:

1.⁠ ⁠Register for the conference with complete the payment.
2.⁠ ⁠Format the paper and verify IEEE Xplore®️ compliance.
3.⁠ ⁠Upload the camera-ready paper via EDAS.
4.⁠ ⁠Send all auxiliary/source files (documents and figures) to icodse@informatika.org.
5.⁠ ⁠Upload the presentation video via the conference registration page.
6.⁠ ⁠Submit the IEEE copyright form (details will be announced).
Conference Registration

Conference Registration

Authors of accepted papers must guarantee that their paper will be presented at the conference. 
1.⁠ ⁠Every accepted paper must have one full registration (author member or non-member rate).
2.⁠ ⁠At least one author per paper must be registered no later than September 21, 2026.
3.⁠ ⁠Papers without a valid registration will not be included in the proceedings or scheduled for presentation.

The IEEE reserves the right to exclude or remove a paper from IEEE Xplore®️ if the paper is not presented at the conference.

For detailed information on conference registration go to the 2026 IEEE International Conference on Data and Software Engineering (ICoDSE) registration page.

Formatting and IEEE Xplore®️ Compliance

Your accepted paper will be submitted for possible inclusion on IEEE Xplore®️ – the IEEE Digital Library – and it is important that your submitted PDF file meets the specification for IEEE Xplore®️. Failing to submit an IEEE Xplore®️ compatible PDF file may result in the file not being included in the conference proceedings. Please refer to the following guidelines to prepare your manuscript according to the requirements of IEEE Xplore®️.

Page limit

The page limit for regular (full) papers is six (6) pages. Please use the pages in full papers for addressing the comments of the reviewers, make your figures large enough to be legible, and to comply with all formatting requirements. Please note that it is not possible to purchase extra pages.

Manuscript Template.

Please format your final submission using the guidelines provided in: http://www.ieee.org/conferences_events/conferences/publishing/templates.html.

Only in case you are unable to use LaTex, other text processors may be used at your own risk. IEEE provides a template for Word in A4 size. Your final submission must follow all IEEE conference formatting requirements (e.g., font sizes, margins, and layout). Thus, check them really carefully.

Copyright Nitice

Please ensure to include the following copyright details at the bottom-left of the first page of your source document:

For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright 
For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 979-8-3315-7578-6/25/$31.00 ©️2026 Crown 
For papers in which all authors are employed by the European Union, the copyright notice is: 979-8-3315-7578-6/25/$31.00 ©️2026 European Union 
For all other papers the copyright notice is: 979-8-3315-7578-6/25/$31.00 ©️2026 IEEE

Additional Formatting Notes

Any running headers/footers or page-numbers must be removed, except for the copyright details.
Blue-underlining for URLs and email addresses should be removed.
Prepare the final manuscript with no page numbering.

IEEE PDF eXpressTM Compliance Check

In order to assure that all submitted PDF files are IEEE Xplore®️ compliant, your paper must pass format check in IEEE PDF eXpressTM.

You must use IEEE PDF eXpress™️ to generate or verify an IEEE Xplore®️ compliant PDF. We strongly recommend that all final submissions be created using the IEEE PDF eXpress™️ service. The IEEE PDF eXpress™️ service can convert your paper from a wide range of formats to IEEE Xplore®️-compatible PDFs. The service is free of charge for 2026 IEEE International Conference on Data and Software Engineering (ICoDSE) authors and can be accessed using the following information:

Go to the IEEE PDF eXpress™️ Login Page (https://ieee-pdf-express.org/)
Select the “Create account” link.
Enter the following:
Conference ID: 68111X
your email address
a password
Continue to enter information as prompted.

\subsection{Camera-Ready Paper Submission via EDAS}

Before uploading your paper to EDAS, please ensure the following:

•⁠  ⁠The title and abstract in EDAS exactly match the camera-ready paper. If not, contact the conference chair at icodse@informatika.org.
•⁠  ⁠Use Title Case for the paper title.
•⁠  ⁠Verify that author names and order in EDAS exactly match the paper.
•⁠  ⁠Ensure middle names/initials are consistent in EDAS and the manuscript.
•⁠  ⁠Confirm that all special characters match the EDAS records.
•⁠  ⁠Upload only the IEEE PDF eXpress™️ certified PDF to EDAS.

Auxiliary Files Submission

Authors must also prepare all source files used to produce the final PDF, including:
•⁠  ⁠LaTeX or Word source files
•⁠  ⁠Figures and tables
•⁠  ⁠Bibliography files

Please:
•⁠  ⁠Compress all source files into one ZIP file
•⁠  ⁠Ensure the ZIP file is not corrupted
•⁠  ⁠Email the ZIP file to icodse@informatika.org

Important Notes on EDAS Metadata

The information provided in EDAS will be used to generate:
•⁠  ⁠The final conference program
•⁠  ⁠The IEEE Xplore®️ table of contents

Therefore:
•⁠  ⁠Titles and abstracts should be self-contained
•⁠  ⁠Do not include references or unexplained acronyms
•⁠  ⁠Title or abstract changes may be made directly in EDAS
•⁠  ⁠Changes to the author list are allowed only in exceptional cases and must be approved by the TPC Chairs

All the camera-ready papers must be submitted via EDAS by September 21, 2026.

Presentation Video for Online Presenters

The conference will be held offline & online. For online presentation, presenters are expected to present live during the conference dates. However, in preparation for possible technical difficulties, presenters are required to upload pre-recorded presentation video. The duration for the video is max. 15 minutes. Please note that at least one author of each paper must still join the virtual conference room for live Q&A session.

IEEE Copyright and eCF (Electronic Copyright)

All papers published at 2026 IEEE International Conference on Data and Software Engineering (ICoDSE) will be published under the delayed Open Access Model within IEEE Xplore®️. This means that the papers will be available within IEEE Xplore®️ without any charges or subscriptions after 12 months.

Therefore, authors are required to transfer the copyright of their accepted papers to IEEE. This has to be done by submitting the IEEE copyright form, with further instructions that will be emailed separately. Note that all papers will stay under IEEE Copyright.

Important Reminder

You must upload the camera-ready version of your paper no later than September 21, 2026. At least one of the authors should present the paper in the conference, directly or online. IEEE reserves the right to exclude a paper from distribution after the conference, including IEEE Xplore®️ Digital Library, if the paper is not presented by the author at the conference. If you fail to comply, the paper will not be published in IEEE Xplore®️.

Important Link

Authors are strongly advised to read the IEEE policy on non-presented papers.

http://www.ieee.org/conferences_events/conferences/organizers/handling_nonpresented_papers.html